Print and scan management software

uniFLOW, Canon’s integrated network print and scan management software helps your organisation to manage print related costs, increase staff productivity, reduce your environmental impact and achieve new levels of document security - all with one single software platform that’s so closely coupled with our devices that it can control the output.

Our solution is flexible and scalable. A modular architecture allows uniFLOW to be built around your present needs and grow according to future requirements, regardless of your organisation size or line of business. So whether you’re looking for practical ways to control monthly spend, reduce costs, improve end-user satisfaction, increase security of sensitive information, reduce waste and automate document intensive business applications, we’re here to help.

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Canon provides a portfolio of output management solutions to suit the needs of small, medium and large businesses.

With uniFLOW and Canon you can:

  • Control spend through visibility of all your print/copy/fax/scan costs and savings
  • Prevent data loss with secure follow-me printing for desktop and mobile users
  • Automate manual processes with advanced scan capture and distribution
  • Reduce help-desk overheads and maintenance costs
  • Minimise integration overheads by displacing standalone applications
  • Significantly harden device, network and document-level security
  • Lower environmental impact due to energy, paper and consumables usage


Spend Control. Take control of print budgets.

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  • Is everything users print each day really necessary?
  • Are you investing heavily on dedicated print servers for remote locations?
  • Is your spending on print spiralling out of control?
Take control of all costs associated with printing and scanning with one platform. uniFLOW incorporates built-in dashboards and reports that help you to expose the true cost of print, copying and scanning across your enterprise. See exactly what you’re spending, who’s spending it and how to recover costs and make economies.

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Do you know how much you spend on print in your organisation? According to market research conducted by Gartner, as much of 1-3% of a company’s annual revenue can be spent on printing. Much of these costs are hidden in departmental budgets or are found in general office administration costs.

Canon can help you take control of all your printing, copying and scanning costs – either across a Canon-only or a mixed printer brand environment, and whether managed by you or by us.

uniFLOW incorporates built-in dashboards and reports that help you to expose the true cost of print, copying and scanning across your enterprise.  See exactly what you’re spending, who’s spending it and how to recover costs and make economies. Any savings made from running uniFLOW in your organisation are also recorded, allowing you to see the true return on investment achieved.

uniFLOW’s intelligent routing technologies enable administrators to formalise rules on how and where documents are printed (and in what form). This avoids large jobs causing queues at desktop printers and ensures economies through central control of colour print volumes. 


Key Business Challenges

  • Poor visibility or control over printing costs and printer usage
  • Users habitually print in colour and as single-sided output
  • Costs cannot be allocated to users or departments
  • Costs cannot be charged back or recovered
  • No visibility of costs incurred or savings made during busy or quiet periods


Benefit of Canon’s uniFLOW solution:

  • Full visibility of print/copy spending and savings
  • Control print and copy spending at user, department or project level
  • Understand and optimise your existing printing infrastructure
  • Control use of colour printing and copying in your organisation
  • Exploit new sources of revenue by charging back print costs.

Increase staff efficiency and optimise document processes

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  • Can users print from their mobile devices when they want to?
  • Can they capture information from paper documents with ease?
  • Is your IT helpdesk overloaded with print related calls?
Canon can help take the hassle out of printing, no matter how users want to send their print jobs. uniFLOW allows desktop and mobile device users to send sensitive documents to any network printer and only print when they are there to collect them. So everyone can choose when and where they print, safe in the knowledge that their documents remain secure.
Scanning too is made simpler. uniFLOW enables users to quickly and easily scan and compress documents from Canon multifunctional printers directly to email or file systems such as Microsoft® SharePoint® or Canon’s ThereforeTM. Personalised workflows that follow users across the fleet, provide a consistent user experience.

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Users can save time spent manually searching for information. Paper documents can be quickly and easily converted into digital format – improving the ability to search and share information, as well as helping to automate key internal document processes.


Key Business Challenges

  • Staff and guests lack easy access to secure printing
  • It’s difficult for staff to keep sensitive documents confidential due to use of shared devices
  • Staff struggle to use devices because interfaces are complex and inconsistent
  • Manual paper-based tasks are difficult to automate due to short-comings in data capture and conversion technologies


Benefit of Canon’s uniFLOW solution:

  • One driver for all your printing and scanning requirements to simplify usability and increase productivity
  • Mobile printing for internal users and guests without compromising security
  • Reduce print-related calls as the IT department is alerted whenever there is an issue
  • Improve the ability to search and share documents
  • One consistent interface for Secure Printing and Document Capture
  • Help your staff transform the way they work

Safeguard data and protect intellectual property

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  • Are confidential documents being left at printer trays unattended?
  • Are users able to print securely from their own mobile devices?
  • Are printing and scanning part of your organisation’s data loss prevention (DLP) strategy?
Information leakage in any organisation is a very serious threat. With uniFLOW, confidential data is monitored and costly information leaks are avoided.

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Data breaches as a result of unsecured printing of sensitive information, such as contractual agreements, staff payroll information, research and development plans (etc.) can be detrimental to any organisation – damaging its reputation and brand image, as well as leaving it open to heavy fines.

Secure printing with Canon helps keep all your sensitive information confidential. By implementing access controls at the printer and applying encryption to printed documents they can only be accessed by authorised users using a PIN number or their building pass. Mobile users and visitors can also securely access any printer in the network using either a BYOD or company mobile device – without compromising the network. Canon’s solution enables the integration of your printing and scanning facilities into your existing DLP strategy, allowing you to apply the same security policies to your printers and multi-functional devices.

For an extra layer of protection, our optional security modules will enable you to capture, archive and audit all imageRUNNER device jobs across your networks to monitor and report on confidential document data – so you can see when information leaks happen and stop potential leaks before they occur.


Key Business Challenges

  • Preventing malicious or unintentional data loss through documents
  • Securing document files in transit
  • Establishing a robust audit trail for data found in documents
  • Preventing risks as the result of introducing new hardware and software products


Benefit of Canon’s uniFLOW solution:

  • Avoid confidential documents falling into the wrong hands with secure printing
  • Allow mobile users to print securely from their smartphones and tablets to any printer
  • Enable printer access to authorised users only
  • No need to open up the network for visitors to print from their mobile devices
  • Added layer of protection to print documents based on their content
  • Receive alerts as soon as information leaks happen
  • Ensure regulatory compliance with a complete audit trail

Reduce the environmental impact across your entire print infrastructure

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  • How much paper is your organisation wasting due to unnecessary printing?
  • Does your print policy enforce black and white and double-sided document printing?
  • Is the consolidation of print servers part of your sustainability strategy?
Canon can help reduce your environmental impact and support your sustainability initiatives, not only by optimising the way you print but also by improving internal processes that rely heavily on paper. Our server-less print and scan management infrastructure solutions bring access to business-essential document services without placing a burden on internal IT teams to manage servers and devices.

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Canon’s solution helps to prevent unnecessary paper waste by allowing users to print only what they need. Detailed reports provide visibility on who is wasting paper and/or toner, encouraging a ‘think before you print’ mentality.

We can help you optimise your print infrastructure by reducing the number of ‘Always On’ print servers across remote offices, which consume significant amounts of energy, and by providing you with one server application to manage your print and scan infrastructure – helping you to reduce environmental impact and unlock efficiencies. Meanwhile, a print policy that automatically enforces double sided printing in black and white can help to significantly reduce the amount of supplies used and improve sustainability – sending a strong message about your commitment to the environment.


Key Business Challenges

  • Meeting performance outcomes of environmental policies
  • Exposing and reporting on the environmental impact of printing
  • Reducing paper usage through enforcement of print policies and a move to digital workflows
  • Encouraging users to adopt thoughtful printing behaviours


Benefit of Canon’s uniFLOW solution:

  • Support internal sustainability initiatives by reducing waste
  • Monitor user print behaviour through detailed reports
  • Set unprinted jobs to be deleted automatically after a specified time
  • Fewer print servers required for multi-site environments through server consolidation
  • Share information electronically and reduce the need for paper
  • Enhance profile as an environmentally conscious organisation

One platform for all your printing and scanning needs across the organisation

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  • Are you maximising your investment in multi-functional devices?
  • Can users transform and integrate paper documents into backend systems efficiently?
  • Is dependence on multiple applications for daily office tasks affecting IT infrastructure efficiencies?
Canon makes it easy for you to produce, share and protect the documents that underpin day-to-day business activity. Our secure and scalable ‘one platform’ solution adapts and grows with your business. It embraces support for flexible and nomadic working practises and encourages a move away from paper-based workflows towards digital automated processes. Our one platform approach also helps IT and facilities teams to provide their internal stakeholders with the document solutions they need at a fraction of the cost of traditional ‘mix-and-match’ solution alternatives.

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Canon’s integrated print and scan management software approach goes further than any other enterprise solution to provide a single view of your document services ecosystem. Users enjoy a consistent user experience and a personalised user interface that follows them between multi-function printer/copier/scanner devices and dedicated wide format printers and network scanners. Administrators benefit from greater consistency in consumables items, simpler maintenance procedures and an integrated help-desk service covering all aspects of your Canon deployed solution.


Key Business Challenges

  • Staff and guests lack easy access to secure printing
  • It’s difficult for staff to keep sensitive documents confidential due to use of shared devices
  • Staff struggle to use devices because interfaces are complex and inconsistent
  • Manual paper-based tasks are difficult to automate due to short-comings in data capture and conversion technologies


Benefit of Canon’s uniFLOW solution:

  • One driver for all your printing and scanning requirements to simplify usability and increase productivity
  • Mobile printing for internal users and guests without compromising security
  • Reduce print-related calls as the IT department is alerted whenever there is an issue
  • Improve the ability to search and share documents
  • One consistent interface for Secure Printing and Document Capture
  • Help your staff transform the way they work

Why Choose Canon for your Document Solutions?

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We have a long history of working with customers of all sizes and industries – and helping them achieve their business goals and objectives. We aim to understand your day-to-day business and identify your specific needs.

Our offerings are then tailored to meet your unique requirements, whether as a technology solution or a managed service.

Our team of Professional Services experts will then ensure we understand your IT infrastructure prior to implementation – to minimise any disruption to your daily operations. On-site training can also be tailored according to your needs – so you can take advantage of the benefits our solutions provide, as quickly as possible.

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