Print and Output Software Solutions

PrintShop Mail is a fast and efficient software tool for personalised mailings. With PrintShop Mail the static data is sent and RIPed only once with variable data then exchanged at high speed, reducing network traffic and increasing efficiency.

  • Quick and easy personalisation
  • Integrates with your customer database
  • Allows use of variable images
  • Each page in a multi-page document can be personalised
  • Decreased network traffic
  • Fast RIPing and printing at maximum engine speed


Solution Scenarios

Direct Mailing
To personalise advertisements and mailings, marketing departments need to be able to change the name and address on every single page. Each document has to be forwarded individually to the printer which blocks the networks bandwidth. Using the Direct Mailing Solution, this problem is overcome by sending only the variable data over the network. This not only reduces the network traffic but also speeds up the printing process.


Impact of Communication
The impact of the communication is increased since the message is personalised.
Turnaround Time
The turnaround time is second to none as the print speed and merging of variable data is performed at almost maximum speed.
Follow Up
By personalising and using Bar Codes in the return mail, organisations have a fast and easy way to control their direct mail activities.
In House Production
The Direct Mail production can now be done in-house thus avoiding the use of external agencies, and maintaining control of progress and deadlines.

Supported platforms: Macintosh, Windows 3.11, Windows 95/98, Windows NT Windows versions require Adobe Acrobat 3.0 or higher.

Diagram for PrintShop Mail

Callisto is a powerful solution which gives total control of print management across networks. The resulting benefits include increased speed and productivity from your printers with potentially substantial cost savings.









  • Load balancing by copy count
  • Maximum page/copy count
  • Automatic re-direction on error
  • Manages both NT & Netware print queues

Callisto is a powerful solution which is capable of monitoring and manipulating print functions. Callisto saves you time and enables you to gain maximum efficiency from your printers.

With Callisto, a virtual print queue is created that appears to users as a single printer. A number of alternative devices can then be defined which could service the print request. If a printer goes off-line for any reason, printing is automatically re-directed to an alternative device. There are options for load balancing across printers. These include combining the power of available printers to optimise print engine speed and setting maximum job sizes for individual printers.

Solutions Scenarios 

Office Environments
Office departments typically produce documents that demand a higher specification machine just to cope with this task. With Callisto, these jobs can now be shared between printers in the same or even different departments. This means that you can now have lower volume machines that meet daily requirements and which can also be shared when increased volume is required. Callisto can be configured to allow re-routing of print jobs to another similar printer when your assigned printer is unable to print.

Corporate Print Rooms
Callisto can increase productivity by load balancing a job between printers, decreasing your print time by sharing printers. Print rooms regularly deal with print jobs that have tight deadlines, which may be delayed due to a printer requiring attention or that fail due to printing errors. Callisto can re-route jobs to another similar printer and the job can be printed on time.


  • Run Printers at Maximum Efficiency
    Large numbers of multiple copy documents can be split into a number of whole copy jobs and directed to alternative print queues. This increases the print engine speed to the sum of the utilised printers.
  • Time Saving on Print Jobs
    Print jobs will automatically re-direct from a device which is unavailable to an alternative print queue for immediate printing. Re-directing jobs ensures minimal disruptions in printing services.
  • Full Control of Low Volume Printers
    If a print request is over the pre-set maximum, the job will automatically be re-directed, ensuring low volume printers are not overwhelmed by large print jobs.
  • Full User Notification
    If a print job is re-directed, a notification is sent to the user stating that a job has been re-directed, and to which device it has been sent.
  • NT & Netware Print Queue Administration
    When viewing a print queue, all print requests to that queue are displayed. Individual print jobs can be paused, resumed, restarted or cancelled from the Document menu.


Callisto currently supports most Canon printing devices including CLC, iR and GP (not GP 160).

All printing functionalities can be accessed though PostScript and PCL drivers, including duplex and various printing options.


Server or workstation running Windows NT4 (service pack 3 or higher) or Windows 2000
Minimum 32Mb RAM (ideally 64Mb or more)
Video resolution of 800 x 600 pixels, 256 colour
TCP/IP installed
Microsoft SNMP service installed
Novell Client 32 loaded for NetWare functionality

Diagram for Callisto

FormScape provides a fully integrated solution for document creation, output and management by taking print datastream from legacy mainframes and other host computer systems before processing and distributing this information.

  • Works with business applications like SAP and Baan
  • Connects to legacy systems like IBM AS/400
  • Device independent
  • Enterprise-wide distribution and management of e-form applications
  • Easy to develop or modify company forms using FormScape Developer



Users are able to select data from different sources, choose the most appropriate delivery medium, standardise document design and manage the final output.

FormScape accepts any ASCII-based datastream from IBM, DEC and other mainframes, UNIX, AS/400, DOS and Windows systems. It can send output to any PCL printer, Windows device, or deliver direct to fax, EDI or archiving systems. 

FormScape Benefits

Cost Savings
FormScape negates the need for pre-printed stationery, by using standard paper. This makes direct savings in terms of print costs, stationery misuse and obsolescence, associated administration and warehousing. Documents are delivered to the point of need automatically reducing manual intervention and human error.
Increased Productivity
The automation of business processes like copying, faxing, filing, and distribution allows people to concentrate on core business activities and leads to increased productivity.
Relationship Marketing
By developing competitive-edge documents, traditional business forms can be turned into proactive marketing tools consolidating the customer relationship.

Example Application

Replacing pre-printed stationer
A typical bank has many different types of pre-printed stationery, such as letters, insurance offers, stock certificates etc. This means that every time one of these documents is produced, the correct stationery has to be inserted in the printer. This can be avoided by using the FormScape solution, which reformats the data so that when it is sent to the printer it is in the required layout and format. In this way all documents can be printed on standard stationery stock.


Supported server
Windows NT 3.5x or higher
Supported network protocols
TCP/IP (preferred), IPX/SPX, NetBEUI/NetBIOS
IBM or ICL mainframes, AS/400 or RS/6000 midrange systems
UNIX, DEC and others
Novell, Banyan, UNIX and OS/2

Diagram for FormScape

Version 2.0 professional software introduces a number of advanced workflow-related features to help you improve the way you work, namely EFI's Command WorkStation™ software. This solution enables complete job management and control for up to five high end Canon digital devices all from one centralised location.











  • Fiery DocBuilder"
  • Job Archiving
  • Fiery FreeForm" - Variable Data Printing Solution
  • Job Log
  • Load Balancing

The intuitive graphics user interface allows you to preview, merge and edit entire documents, add or delete specific pages, change finishing options and archive jobs.
The benefits of complete job control and device management

Fiery DocBuilder" provides the user with the ability to preview, edit and merge documents in order to save time and reduce materials waste.

Job Archiving enables the management and control of printed documents for easy storage and retrieval.

Fiery Freeform" provides an affordable and practical variable data printing solution by merging permanent master data with an unlimited number of variable graphic and text elements. It RIPs master data only once and therefore reduces network traffic and overall RIPping time.

Load Balancing enables the operator to manually re-route jobs from busy or inaccessible devices to an available device on the network.


Hardware Requirements:
To run the Command WorkStation application, you need:
X6e fiery controller, with at least 64MB of RAM.

High Spec PC:

  • Windows-based computer with a 200 MHz Pentium processor
  • Windows NT 4.0 with NT Service Pack 5 or later
  • IPX/SPX or TCP/IP networking protocol installed
  • PCI VGA interface card
  • At least 32MB of RAM
  • At least 2MB of Video RAM
  • At least 850MB IDE or SCSI hard disk drive
  • At least 2x CD-ROM drive
  • A 17" Monitor that supports 16-bit colour at a minimum resolution of 1024 x 768

The Adobe PostScript printer drivers are capable of providing access to all PS Board features and all support PostScript 3.
Software Specifications:

Command workstation"

  • thumbnail and full screen preview
  • job merging and editing
  • job archiving
  • Load balancing

Fiery FreeForm" for variable data printing.


Diagram for Command Workstation

Canon Document accounting helps you keep in control of your printing and copying costs. Whether you want to know how people are using the output devices, chargeback internal departments for their usage or recharge clients for printing you do on their behalf, Canon has a solution to fit.

Canon has developed a Document Accounting proposition to help you keep control of your printing and copying costs.  According to Gartner Group, imaging and printing can account for up to 3% of a companies revenue yet there is often no-one with overall charge of a print strategy.  Printers are normally under control of the IT department, copiers are looked after by the office manager and consumables are handled by each department.  In short, there is no overall printer output strategy and no control on printing and copying costs.

With Canon Document Accounting, we can let you know what is happening with your output devices.  We can monitor every print and copy job made by any user and store this knowledge in a database for analysis.  The analysis of this database leads to the creation of a printer strategy unique to your organisation and also puts a real figure on what this is costing you.  We also can enforce this print strategy making sure that users print to the correct device each time.  For example, we can make sure that only small jobs are sent to local printers and that web pages are not printed to a colour device.

Whatever your organisation, Canon has a solution to meet your needs.  We can help with recharging internal departments for the printing and copying they do each month.  We can make users pay before they can print and we can turn costs into revenue streams by charging clients for the printing you do on their behalf.

By understanding your printing and copying needs and revealing the actual costs incurred by your organisation, you can regain control of your network.  Only with this information can you look at reducing your spend on document output production and increase user productivity.  Canon can help you every step of the way.